Purpose This document serves to inform members and prospective members of the virtual Royal Canadian Air Force (vRCAF) of how the organization gathers and manages user data.

vRCAF is compliant with the European Union’s General Data Protection Regulation (GDPR), a copy of which is available here.

Applicability This policy is applicable to all current and past members of vRCAF organization as well as any new applicants/ prospective members.

Data Collection and Use vRCAF does not sell or share user data with any party. Data collected includes: Name Email Address VATSIM CID

The vRCAF roster webpage contains pilot names and VATSIM CIDs but emails are not shared publicly. Any user may request their last name be abbreviated to an initial on any public facing webpage.

Data is collected via Google Form and is retained within that platform. Only air staff ranking members have access to this form and its results.

User Rights As members of the VATSIM network and in compliance with the GDPR policy, members have certain rights granted to them regarding their personal data. They include but are not limited to: The right to be informed of why vRCAF collects your data The right to access and view any information you submit to vRCAF The right to have any information corrected The right to have your personal data removed from vRCAF. This will terminate your membership with vRCAF.

Retention Personal data submitted in the pilot application form is retained by the vRCAF to provide a quicker re-application process and to ensure record of any members who have been terminated by the staff team.

Amendment Any and all changes to this policy will be announced via message on the vRCAF Discord server.

Contact If any member has questions or concerns about their data or this policy, Ryan Badger is the point of contact for all web/data inquiries.